That’s where advanced inventory QuickBooks desktop comes in. It combines great features to manage your operations smartly, clearly and quickly. From multi-location tracking to barcode scanning, they’ve accommodated the real-world obstacles that other systems ignore
Rates are so cheap that you can afford to use it for one project, for a month, if you really must So here’s the lowdown and let’s see why a tool like this would be so popular for real businesses.
Multi-Location Inventory Organization
Holding inventory in more than one location can become a mess before you know it. Through QuickBooks Advanced Inventory, you have a straightforward way to allocate items to warehouses or shops or even trucks or bins.
So, you always know what’s sitting were. You don’t have to guess, you don’t have to double-check with somebody in the back room. Imagine you have a warehouse in Chicago and another in Phoenix, for example.
When a customer order is placed, you can immediately see which location has the stock and ship from there. Or, if you must — sorry, had to — move inventory between locations, QuickBooks tracks that as well. You keep control, without juggling extra spreadsheets or zipping around emails.
Barcode Makes Everything Faster
Numbering products out is so tedious and error prone. Enter barcode scanning to the rescue. In Advanced Inventory You can scan items while receiving orders, counting inventory or fulfilling orders.
It’s fast, accurate and easy to learn. You don’t need fancy equipment, either. Most USB barcode scanners should work perfectly fine with it. Scanning an item, QuickBooks finds it immediately and adjusts those numbers.
No more fumbling in long item lists, no typos. Whether you’re in retail, distribution or manufacturing, this single feature alone could save you hours of work every week. And your staff members spend more time doing and less time fixing.
Fifo Costing Offers You The Clarity You Need
Advanced Inventory can also provide you with FIFO costing (First In, First Out) which can allow you to determine what your true profit margins are. Unlike the averaging method, FIFO tracks the cost of items to reflect the order in which goods are moved.
So, if your costs are going up, your margin won’t get inflated on paper. For example, if you bought widgets for $10 in January and the same widgets cost $12 in April.
If you sell them in May, FIFO will tie the cost to the older $10 batch first. That gives you a better sense of your profits. You can even run reports that give you exact cost breakdowns.
Additional Accuracy With Serial And Lot Number Tracking
When your business handles goods that require traceability — think electronics, medical equipment, or food — tracking by serial or lot number is practically mandatory.
Advanced Inventory allows you to assign serial numbers or lot numbers to each item that you buy and track these numbers from the time you receive them into inventory until you sell and ship them out of inventory.
For example, you sell equipment that includes a warranty. By tracking serial numbers, you can determine precisely when and where that item was sold. Or if you’re dealing with perishable goods, lot numbers enable you to figure out.
Add Mobile Inventory On The Move
Like when you’re patrolling the warehouse, or when new stock arrives off a truck, you don’t want to have to run back to your desk every five seconds.
The Mobile Inventory app is compatible with QuickBooks online registration and your team can easily scan products, make quantity adjustments, and even fulfill orders using a mobile device.
Which means fewer errors and no duplicate labor. You will be able to use this during cycle counts or on the fly when you see something doesn’t match up. It’s easy and it saves a lot of time, especially in busy seasons.
Conclusion
Advanced Inventory in QuickBooks Desktop isn't sexy. It’s just solid. It solves the actual issues that businesses face daily — miscounts, wasted time, confusion between locations and taking wild stabs in the dark at numbers.
It was created for those who don’t want to constantly be troubleshooting things and just want to run their business. Whether you have ten items or ten thousand, you’ll appreciate this level of control.
If you’ve been feeling thin under the pressure of inventory headaches, this is one replacement that might be worth your time.
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